Home Page > Information for Heralds > Court Heraldry > Court Reporting Procedure
Please follow these guidelines carefully to ensure that all awards are published in the Awards List (and in The Page) in a timely fashion.
If a Senior Staff Herald or Herald-in-Charge is not available, OR you have been given the form(s) from Court to process, or you cannot find someone else to do it:
Fill Out The Web Form: When you get home from the event, go to the Court Report web page and fill out the form as shown. (You should keep the hand-written Award List for reference, in case something goes wrong ... if you don't have one, create a file folder and keep it there in a place you can find.)
PLEASE KEEP THE PAPER COPY of the information for your records, in case of a problem, or a need to verify something. Create a file folder for court reports or keep it in a safe place somewhere, or if you are uncomfortable with this, give the paper copy to the Banner Herald, Vesper Herald, Principality Herald ...
If you do not hear from the Golem Herald or the information is not listed online within two weeks after sending your report, please follow up with him. It is possible the award list did not get to him for whatever reason.
It should be noted that any awards that are not published in the Awards List/Order of Precedence (Award List) within nine months will need to be reaffirmed in Court by the appropriate royalty, and sent to the Golem Herald for publication. For information about Reaffirmations of awards, please see: Award Reaffirmation.
Note: What is meant by a Senior Staff Herald is: Vesper, Banner, Golem, A Principality Herald ... someone on the Senior Staff of the West Kingdom College of Heralds. If they are not available, normally at an event there should be a "Herald in Charge". This person is usually, although not always, the branch herald for the branch the event is at. When determining who to give the award list sheets to, select the highest ranking Herald if there is one of a higher rank than yourself.
To be more precise:
Court of the King and/or Queen of the West -- if the Banner Herald is available hand the report to them, otherwise if the Vesper Principal Herald is available, otherwise find another Senior Staff Herald if you can, or the Herald In Charge of the event.
Court of the Prince and/or Princess of a Principality -- if the Principality Herald is at the event hand the report to them -- otherwise use the same structure as above (Banner, then Vesper, then other Senior Staff Herald, or the Herald In Charge of the event ...)
Court of a landed Baron and/or Baroness -- if the Baronial Herald is at the event, hand the report to them -- otherwise follow the same structure as above ... (Banner, then Vesper, then other ... although with the Far West, it is not as likely that a Senior Staff Herald will be at that court ...)
However, don't quibble about "who ranks who". The important thing is that the Award List is updated properly and in a timely fashion, not who is responsible for doing it. If there is a question and you were the court herald, be responsible and take care of it yourself by following the instructions above.
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