Court Reporting Procedures

Please follow these guidelines carefully to ensure that all awards are published in the Awards List (and in The Page) in a timely fashion.

  1. After Court -- hand-write a list of all the items that occurred in court (most importantly awards and honors, but if you are not sure it should be reported, err on the side of caution and add it to the list) and if possible, review it with the Royalty. PLEASE be as legible as possible when filling doing this, as these notes will be used to fill out the Court Report Form.
  2. If you are not a Senior Staff Herald at the event or the Herald-in-Charge, and there is one of these there, please hand the list(s) to that Herald Note at the event. If you cannot find that person, please fill out the Court Report (see below) yourself. (See this page: Contact a Senior Herald if you are not sure who is a Senior Staff Herald). They will take care of the forms and get them processed (using the same steps as below).

If a Senior Staff Herald or Herald-in-Charge is not available, OR you have been given the form(s) from Court to process, or you cannot find someone else to do it:

Fill Out The Web Form: When you get home from the event, go to the Court Report web page and fill out the form as shown. (You should keep the hand-written Award List for reference, in case something goes wrong ... if you don't have one, create a file folder and keep it there in a place you can find.)

  1. This will send the report to the Golem Herald, The Banner (for Kingdom) or Principality Herald as appropriate, the Royalty (or Baron/Baroness), and the Kingdom Chronicler, as well as to yourself.
  2. The Royalty (or Baron/ess) will be asked to affirm the awards on the list by replying to the report.
    VERY IMPORTANT: If the Royalty use the "Reply" button, rather than "Reply to All", you (the herald) may be the only person to see a confirmation. Please look at the headers for the message, and see if there are others in the CC: or TO: fields of the email sent by the Royalty on a confirmation. If they are not there, please forward the confirmation to the Golem Herald, and the Kingdom Chronicler.
  3. If there are corrections either the Royalty or you can make them in the replies (via email).
  4. The Golem Herald will attempt to make sure names are spelled correctly, and once the Royalty has affirmed the awards, will enter them into the Awards List Database.
  5. The Kingdom Chronicler can then publish the awards in The Page.

PLEASE KEEP THE PAPER COPY of the information for your records, in case of a problem, or a need to verify something. Create a file folder for court reports or keep it in a safe place somewhere, or if you are uncomfortable with this, give the paper copy to the Banner Herald, Vesper Herald, Principality Herald ...

If you do not hear from the Golem Herald or the information is not listed online within two weeks after sending your report, please follow up with him. It is possible the award list did not get to him for whatever reason.

It should be noted that any awards that are not published in the Awards List/Order of Precedence (Award List) within nine months will need to be reaffirmed in Court by the appropriate royalty, and sent to the Golem Herald for publication. For information about Reaffirmations of awards, please see: Award Reaffirmation.

Possible problems:

Note: What is meant by a Senior Staff Herald is: Vesper, Banner, Golem, A Principality Herald ... someone on the Senior Staff of the West Kingdom College of Heralds. If they are not available, normally at an event there should be a "Herald in Charge". This person is usually, although not always, the branch herald for the branch the event is at. When determining who to give the award list sheets to, select the highest ranking Herald if there is one of a higher rank than yourself.

To be more precise:

Court of the King and/or Queen of the West -- if the Banner Herald is available hand the report to them, otherwise if the Vesper Principal Herald is available, otherwise find another Senior Staff Herald if you can, or the Herald In Charge of the event.

Court of the Prince and/or Princess of a Principality -- if the Principality Herald is at the event hand the report to them -- otherwise use the same structure as above (Banner, then Vesper, then other Senior Staff Herald, or the Herald In Charge of the event ...)

Court of a landed Baron and/or Baroness -- if the Baronial Herald is at the event, hand the report to them -- otherwise follow the same structure as above ... (Banner, then Vesper, then other ... although with the Far West, it is not as likely that a Senior Staff Herald will be at that court ...)

However, don't quibble about "who ranks who". The important thing is that the Award List is updated properly and in a timely fashion, not who is responsible for doing it. If there is a question and you were the court herald, be responsible and take care of it yourself by following the instructions above.

Info for Heralds' Page Main Herald's Page

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