Job Description -- The Matins Herald
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The Matins Herald is responsible for submissions processing at Kingdom Herald's
meetings, which includes:
- Is responsible for the processing of submissions of names, devices, and
badges in a timely manner. This involves the conduct of regular monthly
meetings held to research the submissions; the production of Letters of
Intent to the College of Arms; the keeping of records of all submissions,
whether passed or returned; and the keeping of Minutes of the research meetings
which are disseminated on the West Kingdom Herald's website (with the assistance
of the Golem Herald) for any interested parties to view for their education
and information in a timely manner. If Matins will be unable to conduct
one of these meetings, he must appoint someone to conduct it in his absence.
- Must account for all the monies which pass through the College, and
must report annually to the Chancellor of the Exchequer on the financial
status of the College.
- Matins, or a designated deputy, is the Exchequer for the West Kingdom
College of Heralds, authorized as such by the Exchequer for the Kingdom
of the West. See Exchequer's Handbook for details of those duties.
The specific duties in this regard include handling submissions monies,
managing the bank account, keeping financial records, and submitting
quarterly and/or annual IRS-ready reports to the West Kingdom Exchequer
- Is responsible for supervising the submission process at all levels
so that no submission suffers undue delay, either in consideration of
the submission or in the notification of the submittor of action taken.
May specifically require that Principality and local heralds forward
submissions in a timely manner, regardless of the review status at that
- Is responsible for informing those who have submitted names, devices,
and badges of the status of their submissions. This includes issuing
Letters of Acceptance, and writing Letters of Rejection for items with
which a problem is found at either Kingdom or Laurel level.
- May, with the approval of Vesper, designate a deputy to assist in
Senior Staff Heraldic Job Descriptions
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