Royalty -- How the Awards Process Works
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This page is for royalty (King and Queen, Prince and Princess, Baron and Baroness) who are
new to the current Awards Process -- either brand new, never-reigned-before or Royalty who
have not reigned since the current method of handling awards was created. It can also be a review for those who have not
reigned for awhile ...
Before going too far, it is important to fill out the Regnum change web form,
if You haven't:
Regnum Change -- this is on
the West Kingdom website, and gets information to a lot of people that need it, including the
There is an email address for the main royalty (King and Queen, etc.) that is used
in many forms (including Court Reports, Award Recommendations, etc.) that forwards to
your own email automatically. This means that every time we get new royalty we don't have
to change this information in all the various forms and links.
This is a multi-step process, and while parts of it may seem redundant, the purpose is to help ensure that
awards are not lost, or mis-attributed to another person, and so on. Part of the process is automated, but it all
requires some human intervention.
So, here goes ...
The royalty can help the heralds in several ways, before court, and preferably before the event.
The awards list itself is online (Awards List), and
it helps if You can do a little checking of what awards an intended award recipient may have. Things to check
- Please (PLEASE) check to see if the person you wish to give an award or recognition to has already got one.
By going to the awards list and looking for the individual, you can see if the award recipient has
been granted that award previously. Giving duplicate awards can be a little embarassing ... there are
several people who have received an Award of Arms or a Leaf of Achievement multiple times, for example,
and they really shouldn't have been. These awards are meant to be given only once. Yes, there are awards
that are given multiple times (such as Queen's Cyphers), but those are actually special cases.
- If the award You wish to give is one that grants an Award of Arms, please
check to see if the recipient already has an Award of Arms (AA or AoA). The awards this is germaine to are:
If the recipient does not already have an Award of Arms, it is perfectly fine to grant the award You plan to the
recipient, but You should tell the herald that they do not have an AA. The reason for this is that the ceremony
for the Award of Arms needs to be read, which is included in each of the ceremonies for the awards (listed above).
The herald also needs to report the recognition with the addition of the AA.
- Court Baron or Baroness (Baron of the Court of the West, etc.)
- Ash Leaf
- Leaf of Merit
- Rose Leaf
- Western Lily
- The Ruxton (in Cynagua)
- The Golden Branch (in The Mists)
- If the award You wish to give is one that grants a Grant of Arms, please
check to see if the recipient already has a Grant of Arms (GA). The awards this is germaine to are:
If the recipient does not already have a Grant of Arms, it is perfectly fine to grant the award You plan to the
recipient, but You should tell the herald that they do not have a Grant. The reason for this is that the ceremony
for the Grant of Arms needs to be read, which is included in each of the ceremonies for the awards (listed above).
The herald also needs to report the recognition with the addition of the Grant.
- Golden Poppy
- Royal Missile Company
- The Western Gold Scarf
- For Peerages: the more lead time you can give the heralds (and the new peer) the better. When done properly,
a peerage includes the
reading of the recipient's blazon of their armory, for example, and unless the peerage is a surprise (this is not very
common anymore, for many good reasons), various people are typically involved in the ceremony, and need some time
- For multiple recipients of awards, recognitions and honors, such as Queen's Cyphers or members of the Queen's
(or Princess') Guard, and such -- if You can provide the names of everyone, preferably in a "sorted" order, it
would help the heralds immensely, as they are asked to sort the list when reporting it. Some of these lists can be
quite lengthy ...
- In all cases, it helps if You can provide the full name(s) of the award recipients. We (the heralds)
that if all You are working from is a letter of recommendation for an award, and the letter gives just a single name, there
isn't a lot You can do, but perhaps trying to find the person who wrote the letter to get more information? You could
herald to help, a court member, etc. This is important, because single names cannot be used in the awards list -- it causes
problems in the report generation -- sometimes two peoples' awards will get merged together, which is confusing
Please check the awards list online if at all possible for the correct spelling of the names of the award recipients.
These guidelines are meant to help out everyone, especially the court herald (and in the long run the Golem Herald and the Kingdom Chronicler) ...
One further thing: You (or a trusted court member) should keep a copy of the list of awards that You give or plan
to give. This will assist in the rest of the information given below, and also in case there are any issues or concerns
with names, recipients, etc. This list should be held onto at least until after the awards list has
been published online, and preferably longer in case of issues and accidents ...
- The Court Herald, or a Senior Herald at the event, compiles a list of awards given by the Royalty.
- The Court Herald (or some other herald, sometimes a Senior Herald, or a "Herald-in-Charge" at the event)
goes to the Heralds' website, and enters awards into a web form. (Court Report --
please do not use this unless you are filling in the list yourself ... if so, please PLEASE read the instructions carefully!)
- The Court Report web page, when filled out properly, is then "submitted". This report sends an email message to a variety of
people, including You, the herald who ran court, the herald who reported it (if not the same person), the Golem Herald,
the Chronicler for the West Kingdom (to ensure the information makes it into The Page). The person filling this out can
add other email addresses to the list if it is felt to be a good idea.
- Here's where YOUR PART comes in. Just a little more ...
- You will receive a copy of the list in e-mail. We (the heralds) request that You confirm the awards.
If there are multiple awards lists in your e-mail, please confirm each email as noted below ...
- This requires that You review the list, and compare to any notes You may have from that Court (see note above).
- When You are ready, click the "Reply to All" or "Reply All" (or words to that effect) on Your e-mail program.
- If all is looking good with the list, all that You need to do is say "This looks great!" (or
other wording such as "We confirm these awards." or ...) and add Your name(s) as a signature.
- If there are corrections (something missing, an incorrect name, etc.) please make corrections in the reply, and "sign" the email.
- Send it. Please note: Sometimes You may receive multiple emails for the same court (if a big one), or multiple
emails for different courts all at the same time -- please confirm each email.
- Please note that sometimes the Golem Herald may have questions once the court report is confirmed,
this is not a reflection on anyone, it is only an attempt to assure the most accurate information
is in the awards list.
- Once the Confirmation arrives (and not before), awards are entered into the Awards List Database. This is the official
repository for the awards. At least once a month, usually more often, the West Kingdom Awards List website
(West Kingdom Awards List) is updated. This is
the real, honest to gawd official listing per the Laws of the West. At the same time, as a courtesy, the Kingdom Chronicler
will also be putting the awards into the next issue of The Page.
Often Royalty wish to check to see if all awards have been reported. This can be done in a variety of ways, some of which
are a bit time consuming and difficult. (For example, you can look up each person you gave awards to individually ...)
The simplest means of checking to see all awards that are officially reported as having been given by You, go to this page
on the Awards List website: West Kingdom Royalty.
Select the "Region" (West, Mists, etc.), and then find Your names and the Reign in question (recent reigns at the bottom of the
list). There is a link for each reign that says "Awards Given". Click that. You will see a list of all awards that have been
made official for Your Reign.
If You wish to correct this information in any way (missing data, wrong date(s), etc.) send an email to the Golem Herald.
Contact information is all over the Awards List website, as well as on the Contacts page here (How to Contact
A Senior Herald).
As You will probably see, many Award Recommendations are sent to the current Royalty via web forms (there is one on the Heralds'
site, as well as some other websites). The one difficulty is that these end up in Your email. If You decide for any reason
not to act on a recommendation, the person who recommended the award may not know, and the recommendation usually does not
get passed along to the next Royalty.
One way to resolve this issue is to print out the recommendations, and pass these along to Your successors, once You have them.
This is not necessarily optimal, but it does pass the recommendations to someone else who then have the option of
acting on them or not.
Before creating a new recognition (award), there are several things to consider.
First, and most importantly: You should ask Yourselves if the award is really necessary. This may sound like a specious question, but ...
There are many awards at both the Kingdom and Principality level. What is unique about the award you are considering creating? Is
it really going to benefit the Kingdom or Principality in some way? Or is it going to end up being an award that is given once or twice
and then never again, because no one knows what to do with it or why it should be given?
You may wish to go back over the awards currently available to You, and see if one of those will suit Your needs instead of creating
a new recognition. The ceremony book can be found here: West Kingdom Ceremony Book -- this
includes lists of all awards that we have ceremonies for. You can also find lists of awards that You can grant on the
Awards List site, and
You can dig into the specific region (Kingdom or Principality) for a breakdown there.
Please note that Kingdom Law requires that awards be published online within 30 days, and
in The Page within 60 days. Otherwise they are not "real" awards.
If You decide to go ahead, You need to work with the heralds, and if You want the award to be truly official, with Your
Seneschal -- so the award ends up in the laws, and if there is a token -- Your Regalia officer.
The heralds have to deal with the award in several ways:
- Name of the award and the Award Token (if any) -- how does the award name sound? How is it pronounced? What language is it (if not English)?
- Award List -- ranking (where does this recognition rank among the others)? The Awards List needs a description of the award as well --
what it is given for, etc.
- Is this recognition an award or an honor? An award is "forever", and "honor" is for the duration of the reign of the Royalty that gave it.
Example: membership in the Queen's Guard is an honor, because once the King and Queen leave the thrones, the Queen's Guard is released,
and members are no longer on the guard.
- Ceremony Creation -- the heralds will need to create a ceremony for the recognition.
As You can see, there is more to creating an award than might be obvious. But once again, before You start, seriously consider
whether the award is even necessary.
If You have any questions, You can send them to the Golem Herald (see paragraph above). The Golem Herald is Your Servant, and
willing to assist in whatever way possible.
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